This is a guide for department administrators on what documents OISS requires for J-1 sponsorship requests, and how to upload them to OISS Connect.
Deleting files: At the moment you cannot delete files that were uploaded erroneously. Please do not click on the minus button to ‘Reject’ a document. All this does is to notify the scholar (which can cause confusion.) We recommend you just leave the documents as they are unless there is confidential information you need expunged. In that case please contact your OISS adviser.
Before You Begin
You will need the following required documents to complete this section.
Uploaded by Department
If method is interview or English Language test:
If Postgrad Associate/Fellow, Visiting Fellow or Laboratory Associate:
- Appointment Application approved by OPA (or other evidence of approval)
If OISS will mail DS-2019:
- Courier Label
If J-1 Student Intern:
Uploaded by Scholar or Department
- Passport Bio Page
If requesting J-2 sponsorship for dependent:
- Child and Spouse passports
If not receiving 100% of funding from Yale:
- Financial Support
If J-1 Student Intern:
- Proof of health insurance
If previous on J-1 visa:
- Previous J-1 DS-2019s
- Two-year home residence requirement waiver/application (if acquired)
- Current Institution Transfer Form (if transferring J-1 status to Yale)
Step 1: Prepare Files for Upload
Combine same-type documents into one file.
Give the file a descriptive name on your computer before uploading to OISS Connect. Name the document file based on the content. For example, 'EAD Card Scan.pdf' or 'Form I-20.pdf'.
Step 2: Reopen Scholar Record
In the Dashboard, in the 'Pending Records' tab, click on the scholar’s record to re-open the request.
Step 3: Go to 'Documents' Tab
Click the 'Documents' tab at the top of the scholar record.
Step 4: Click 'Required Documents' Section
On the left side of the screen, select the 'Required Documents' section.
Step 5: Drop or Browse for Files
Upload files here by clicking the Browse… button or dragging and dropping a file in this space. Multiple files may be added at the same time.
Documents mistakenly added can be removed by clicking the trashcan icon .
Step 6: Select File Type
Step 7: Click Upload
Click the Upload button at the bottom to save documents to the record.
Step 8: Review Uploaded Documents
Currently, it is not possible to delete documents once uploaded. Please do not click on the minus button to ‘Reject’ a document, as this will automatically send an email to the scholar.
If you need to change the File Type of an uploaded document, you can do this by clicking on the Change Category button.