Uploading Documents

This is a guide for department administrators on what documents OISS requires for J-1 sponsorship requests, and how to upload them to OISS Connect.

Important Notes

Click Upload

upload button

OISS Connect does not automatically upload files as you add them using the Browse button or dropping them into the browse area. You must click the blue Upload button at the bottom of the page to upload the files.

Deleting Files

Departments cannot delete files that were uploaded erroneously. Please do not click on the minus button Minus button to ‘Reject’ a document. This will notify the scholar that a document has been rejected, which can cause confusion.

We recommend you leave the documents as they are unless there is confidential information you need expunged. In that case please contact your OISS adviser.

Before You Begin

The host department will need the following required documents to complete this section:

If the scholar was previously on a J-1 visa, upload:

  • Previous J-1 DS-2019s
  • Two-year home residence requirement waiver/application (if acquired)
  • Current Institution Transfer Form (if transferring J-1 status to Yale)

Step 1: Prepare Files for Upload

Combine same-type documents into one file.


Give the file a descriptive name on your computer before uploading to OISS Connect. Name the document file based on the content. For example, 'EAD Card Scan.pdf' or 'OPA approval.pdf'.

Documents Not in PDF Format?

If your document(s) are not in PDF format, please follow these directions to convert them before uploading to OISS Connect.

Step 2: Reopen Scholar Record

Reopen the scholar card

In the Dashboard, in the 'Pending Records' tab, click on the scholar’s record to re-open the request.

Step 3: Go to 'Documents' Tab

documents tab

Click the 'Documents' tab at the top of the scholar record.

Step 4: Click 'Required Documents' Section

On the left side of the screen, select the 'Required Documents' section.

Step 5: Drop or Browse for Files

documents upload section

Upload files here by clicking the Browse… button or dragging and dropping a file in this space. Multiple files may be added at the same time.

Documents mistakenly added can be removed by clicking the trashcan icon trashcan icon.

Step 6: Select File Type

File type

Step 7: Click Upload

List of attachments upload

Click the Upload button at the bottom to save documents to the record.

Step 8: Review Uploaded Documents

Saved Attachments

Currently, it is not possible to delete documents once uploaded. Please do not click on the minus button Minus button to ‘Reject’ a document, as this will automatically send an email to the scholar.

If you need to change the File Type of an uploaded document, you can do this by clicking on the Change Category button.