This page is intended for departments.
What is MyOISS?
MyOISS is the new immigration case management system at Yale. An immigration case management system is designed to streamline and simplify the process of managing immigration-related tasks and compliance. At Yale, MyOISS, serves as a centralized platform for departments and international students and scholars to handle a variety of tasks related to immigration.
MyOISS provides comprehensive support for managing visa applications, tracking visa statuses, ensuring compliance with immigration regulations, and facilitating communication between international members, OISS advisers, and administrative staff.
Frequently Asked Questions
MyOISS will offer enhanced case management tools, intuitive workflows, and clearer instructions to support more complete submissions from the start – helping reduce delays and creating a more efficient and user-friendly process for everyone involved. We are genuinely excited about the improvements this will bring for both departments and scholars.
MyOISS will initially be launched with fully developed workflows for J-1 processing, but as we expand to include all visa types, the system will ensure that both the department and the scholar provide all required documentation and information before a case can proceed. The intuitive platform will guide users through each step, making the process clear, efficient, and easy to follow.
By leveraging this system, Yale ensures a collaborative, efficient, and compliant experience for everyone involved in hosting and supporting international scholars and employees.
Eventually, yes, but initially it will only be for scholars. MyOISS will initially replace all functionality of OISS Connect for scholars (faculty, researchers, postgraduate and postdoctoral trainees, interns, employees, etc.) only. Students (all degree and non-degree students, including VARs, exchange students, visiting students, etc.; i.e. those international individuals who are onboarded in Banner) will continue to use OISS Connect for immigration management. We expect the student functionality launch for MyOISS to be in summer 2026.
For Yale-sponsored J-1 Scholars, you can make the following requests in MyOISS:
- J-1 Visa - Yale Sponsorship Application
- J-1 Delayed Arrival
- J-1 Early Arrival
- J-1 Cancel DS-2019
- J-1 Scholar Change Host Department
- J-1 Early Program End
- J-1 Scholar Change in Appointment
For non-Yale-sponsored J-1 scholars and those on other visa types (except J-1 interns), you can make the following requests in MyOISS:
- J-1 Scholar/Employee Intake (3rd Party, AT)
- H-1B, O-1, TN, E-3, F-1 OPT/STEM OPT, and Other Scholar/Employee Intake
Additional request types will be available soon for each visa type.
For J-1 Interns, for urgent new sponsorship requests, please reach out to Ozan Say (ozan.say@yale.edu).
J-1 scholars sponsored by Yale can make the following requests:
- J-1 Scholar Immigration Check-In
- J-1 Scholar Incidental Activities
- J-1 Scholar Transfer Out
- J-1 Scholar Travel Signature
- J-2 Dependent Check-In Follow-Up
Please note, departments cannot do these on behalf of scholars. More information for scholars can be found here.
Yes, you can use MyOISS to request to bring a non-J-1 scholar to Yale. Use the ‘Scholar/Employee Intake (Non-Yale J-1)’ request. Additional request types will be available soon for each visa type.
Certain requests in MyOISS may require the Hiring Contact to complete an electronic signature form. Follow the steps below to switch to Authorizer profile to complete the electronic signature forms.
If you receive an error message when logging in that your email is not recognized, please email myoiss@yale.edu to let us know. This error occurs because your primary email alias was changed from your initial one. We can easily fix this on the back end to allow you to log in.
If you receive an 'Error 403' error message, please wait 20 mins, log out, and log back in.
For any other errors, please take a screenshot, detail what you were doing when the error occured, and email everything to myoiss@yale.edu for assistance.
Enroll in the 'Using MyOISS at Yale' course in Workday Learning in order to request access to MyOISS.
Detailed instructions and FAQs will also be available on our website in the 'For Departments' section.
Enroll in the 'Using MyOISS at Yale' course in Workday Learning in order to request access to MyOISS.
Once you complete the course, you can submit the request form to OISS.
Please contact your OISS adviser with any questions about the transition.
