Requests in MyOISS are similar to requests in our previous immigration system, OISS Connect. They are the means by which you would request a new immigration document for a scholar because of a change or update to an appointment.
Yale-Sponsored J-1 Scholar Requests
Click the title below to go to a page with step-by-step instructions for the request.
J-1 Visa - Yale Sponsorship Application
- Creating a J-1 Scholar Visa Sponsorship Application Request is the formal procedure by which a hiring department signifies its intention to sponsor a J-1 international scholar at Yale University.
J-1 Scholar Change in Appointment
- Use this request for scholars who will be changing something about their current appointment, i.e. their title or funding, end date extended, new supervisor, or site of activity.
J-1 Delayed Arrival
- Use this request for scholars whose arrival plans have changed: they intend to arrive AFTER the arrival date listed on their DS-2019.
- OISS will generate an amended DS-2019 form for the scholar. Both the amended and the original DS-2019 forms should be printed and brought with the scholar for international travels. The visa obtained with their original DS-2019 is still valid.
J-1 Early Arrival (Unavailable)
In response to the new regulation eliminating “Duration of Status,” OISS is updating its DS-2019 issuance policies and procedures to ensure compliance. J-1 and J-2 exchange visitors may enter the U.S. up to 30 days before the program start date listed on Form DS-2019; however, J-1 employment and other program activities are prohibited before the DS-2019 start date. Program start dates may be deferred to a later date (see J-1 Delayed Arrival), but they may no longer be changed to an earlier date.
J-1 Cancel DS-2019
- Use this request for scholars who have not yet entered the U.S. and will no longer be coming to Yale.
J-1 Scholar Change Host Department
- Report a scholar's plans to transfer to another department within Yale. This request is for the current/previous department, not the new department.
J-1 Early Program End
- Departments must submit this request no later than 10 business days before the effective date. Late submission may negatively affect the scholar’s immigration status.
- Submit this request when a scholar will complete their Yale program before the DS-2019 end date.
- OISS will issue an updated DS-2019. The scholar must obtain the updated DS-2019 before leaving Yale and depart the U.S. no later than 30 days after the revised program end date. Staying beyond that date is not permitted and will adversely affect the scholar’s immigration status.
- Do NOT use this request for a transfer to another U.S. institution. Instead, the scholar should submit the J-1 Scholar Transfer Out Request.
- The last day of authorized J-1 employment and program activities is the revised DS-2019 end date or the day before the transfer-out effective date.
Requests for Other Visa Types & Non-Yale Sponsored J-1s
J-1 Scholar/Employee Intake (3rd Party, AT)
- Similar to the 'J-1 Visa - Yale Sponsorship Application' Request, this is a request to bring, extend or adjust an appointment for a non-Yale sponsored J-1 scholar to Yale. (e.g. Fulbright or other institution sponsored)
- Also used to report a Yale graduate on a J-1 student visa who has been approved for Academic Training work authorization.
- After submitting this request, OISS will reach out to you to collect additional required information. In the future, we will collect this additional information inside MyOISS.
H-1B, O-1, TN, E-3, F-1 OPT/STEM OPT, and Other Scholar/Employee Intake
- Similar to the 'J-1 Visa - Yale Sponsorship Application' Request, this is a request to bring, extend or adjust an appointment for scholars in other visa types to Yale.
- After submitting this request, OISS will reach out to you to collect additional required information. In the future, we will collect this additional information inside MyOISS.
Discontinuing an Active Request
When to/Why Discontinue an Active Request
Reasons for a department to discontinue a request include the following:
- Request created in error
- Benefit of the request is no longer needed
- The individual is no longer eligible for the requested benefit
How to Discontinue an Active Request
Departments may discontinue a request by clicking on the red 'X' under 'Actions' on the corresponding request row provided it is not yet in the 'Office Review' stage. Once the request reaches the Office Review stage, the 'X' will be greyed out and you may no longer discontinue the request.
