New J-1 Sponsorship Application Request

Bringing an International Scholar to Yale

Creating a J-1 Scholar Visa Sponsorship Application Request is the formal procedure by which a hiring department signifies its intention to sponsor a J-1 international scholar at Yale University. This process entails providing detailed information about the scholar, their funding, the department, and other pertinent details. This information is critical for the Office of International Students and Scholars (OISS) to process the necessary documents, such as the DS-2019 for J-1 Scholars.

Required Information

  • Scholar Information: Personal and professional details about the scholar.
  • Funding Information: Details regarding the financial support for the scholar's stay.
  • Department Information: Specifics about the sponsoring department.

Providing accurate and timely information enables the OISS to generate the necessary documentation. The most critical document for a J-1 Scholar is the DS-2019 form. The DS-2019 form is an essential document that the scholar needs to apply for a visa.

J-1 Category & Subject/Field

You'll be asked to choose the appropriate J-1 Category (Professor, Research Scholar, etc.) and Subject/Field (Cultural Anthropology, Virology, etc.) for the position on the 'Program Information' form. Use your best judgment, and OISS will correct them if necessary.

Overview of This Request

All requests follow the same basic workflow: Information Collection > Ready for Submission > Office Review. Here is how this applies in this specific request.

  1. Create the Request: follow the instructions below to create a new Yale Sponsorship request for the scholar.
  2. Information Collection - from Department: fill out all required information. Additional forms will be required depending on the information provided by the scholar, so you'll want to keep an eye on the request. You'll receive an email if additional actions are required, and you can review the status from your 'Active Requests on File' page
  3. Information Collection - from Scholar: the scholar will receive an email with instructions to fill out all of their required forms. Both the scholar and department can fill out their forms concurrently.
  4. Ready for Submission: once both you and the scholar complete all of the items on your To-Do Lists, the request will automatically be submitted to OISS for review. The record status will be updated to 'Office Review' when OISS starts working on it.
  5. Office Review: OISS will review the request and process it, or let you or the scholar know they need more information by moving the request back to the 'Information Collection' step. These new items will appear in your 'To-Do List'. 
  6. Completed: You will receive an email from OISS when the scholar's DS-2019 is ready to download, and be able to find the document in their MyOISS record.

Step-by-Step

Follow the steps below for an in-depth look at this request. Click here to open the below steps in a new window.