Information for New Scholars

Research Scholars and Professors

Welcome to Yale! The information on this page provides an overview of the immigration steps you can begin work on today:

1. Accept Your Offer of Employment and Issuing Your Immigration Document

You must accept your Yale offer of employment or appointment before OISS can issue your immigration document.  Review all terms and conditions of your Yale appointment.  Any questions should be directed to your host Yale department.  To start the visa process, your Yale department will submit your appointment information to OISS. At the same time you will receive an email asking you to submit biographical data and passport information. If you are requesting a J visa you also must complete an Insurance Compliance Form. Which visa you will hold during your time at Yale will be determined by OISS in consultation with your host department.  Once you have received your immigration documentation please review these for biographical and appointment accuracy. Contact your OISS adviser for guidance on correcting any errors.

2. Apply for the Scholar Visa

To schedule a visa appointment, you must first receive your immigration document from OISS. Don't delay in applying for your visa.  A list of U.S. consulates is available on the web. Application instructions for each type of visa can be found on the embassy website. You can view a sample of the visa application (DS-160) here.  

3. Before You Leave Home

As you prepare to depart, you will have many questions about living in New Haven, including the items listed on this page.  You may want to be in touch other students and scholars through Yale's student organizations or in the department or school with which you will affiliated.   

Passport Stamp

4. Arrive in the U.S. 

Upon arrival, you will go through immigration inspection, where your electronic I-94 entry record will be created.  Be sure to have your passport and immigration document (DS-2019 for J-1, I-797 for H-1B) with you. Do not pack them in your checked luggage. Before you leave the immigration checkpoint, make sure you have the small ink entry stamp with your visa classification and expiration date (“D/S” if you are J-1) handwritten (sample at right).

5. Check-in with OISS Upon Arrival and OISS Orientation Session

Newly arrived scholars are asked to check in with OISS at 9 am on Monday, Wednesday or Friday of the week you arrive on campus.  Please bring your passport, immigration document (DS-2019 for J-1, I-20 for F-1 OPT, or I-797 for H-1B) and a copy of your I-94 entry record.  Accompanying family members are welcome to attend, but it is not required. However the scholar should bring the immigration documents for each family member to the check-in. To save time during check in, prior to arriving at OISS please enter your local New Haven (or other U.S. town)  address here.

When you check-in at OISS (see above), you are required to attend a short information session.  Included in this session, conducted by an OISS adviser, is a review of the rights and responsibilities of your immigration status, as well as an introduction to Yale and New Haven resources.  This is also an opportunity to ask your questions about settling in to this new community.  The check-in and orientation session can take up to one hour to complete.