Leaving Yale

As you prepare to leave Yale, you probably have many things on your mind, and may feel anxious about everything you need to do before you depart. These checklists should help guide you through it.

Departure Checklist

Student

Report Forwarding Address

  • Leave your permanent home address with the OISS — Contact Us.
  • Leave your permanent home address with your department, faculty adviser and others who might wish to be in contact with you.
  • Fill out a change of address postcard at the USPS or online. U.S. government mail (including immigration notices) will not be forwarded.

Scholarships and taxes

  • If you received any scholarships, fellowships or wages from Yale and need to file a U.S. tax return, email the Payroll Office at payroll.taxforms@yale.edu. In the email, make sure to list your full name, last 4 digits of your SSN, your old New Haven address and the new forwarding address where your future tax forms (W‐2, 1042‐S, and/or 1099 forms) can be sent.
  • Even though you may no longer be in the U.S., you are required to fulfill U.S. tax filing requirements for the tax year you were present in the U.S. Check the OISS website for information about filing your tax return.

Library Materials

  • Return all books and other materials to the library.

Health Coverage

  • If you are a May graduate, you are automatically covered until the end of July. If you complete your degree at a time other than commencement in May or if you are a non-degree student, contact Yale Health Plan Member Services to learn when your coverage ends.

Passports

  • Obtain passports for all U.S. born children (it can take up to 8 weeks). Contact the U.S. Department of State Passport services at travel.state.gov/passport.

Accounts

  • Settle accounts with businesses, publications, insurance companies, credit cards, etc.
  • Close your bank account if you will not be using it anymore. Some prefer to leave the account open if they expect to receive additional payments (including tax refunds) after leaving Yale.

Notify Utility Companies

  • Be sure to tell the utility companies (gas, electricity, water, phone) about your departure. Ask if you can pay the bills before you leave. If you will be getting a return on any of your deposits, make arrangements to receive the money.

Housing

  • Notify your landlord of your departure date (refer to your lease as to how much notice you need to give). Be sure to check about any necessary procedures that may be required of you before you leave. Return your keys, and in writing, leave a forwarding address and request the return of your security deposit.

Donate or Sell Your Stuff

Shipping

  • Consult your country's embassy to determine what customs regulations you will need to consider when taking or shipping your belongings home.

Scholar

Report Forwarding Address

  • Leave your permanent home address with the OISS — Contact Us.
  • Leave your permanent home address with your department, faculty adviser and others who might wish to be in contact with you.
  • Fill out a change of address postcard at the USPS or online. U.S. government mail (including immigration notices) will not be forwarded.

Scholarships and taxes

  • If you received any scholarships, fellowships or wages from Yale and need to file a tax return, email the Payroll Office at payroll.taxforms@yale.edu. In the email, make sure to list your full name, last 4 digits of your SSN, your old New Haven address and the new forwarding address where your future tax forms (W‐2, 1042‐S, and/or 1099 forms) can be sent.
  • Even though you may no longer be in the U.S., you are required to fulfill U.S. tax filing requirements for the tax year you were present in the U.S. Check the OISS website for information about filing your tax return.

Library Materials

  • Return all books and other materials to the library.

Health Coverage

  • Check with you insurance provider about your last day of coverage in the U.S.  If you are remaining in the U.S. after your current insurance expires, make certain you have some kind of insurance coverage until your departure date.

Passports

  • Obtain passports for all U.S. born children (it can take up to 8 weeks). Contact the U.S. Department of State Passport services at travel.state.gov/passport.

Accounts

  • Settle accounts with businesses, publications, insurance companies, credit cards, etc.
  • Close your bank account if you will not be using it anymore. Some prefer to leave the account open if they expect to receive additional payments (including tax refunds) after  leaving Yale.

Notify Utility Companies

  • Be sure to tell the utility companies (gas, electricity, water, phone) about your departure. Ask if you can pay the bills before you leave. If you will be getting a return on any of your deposits, make arrangements to receive the money.

Housing

  • Notify your landlord of your departure date (refer to your lease as to how much notice you need to give). Be sure to check about any necessary procedures that may be required of you before you leave. Return your keys, and in writing, leave a forwarding address and request the return of your security deposit.

Donate or Sell Your Stuff

Shipping

  • Consult your country's embassy to determine what customs regulations you will need to consider when taking or shipping your belongings home.

H-1B Temporary Worker

Please review the following checklist prior to departure from Yale. Your department will provide guidance on the University procedures for employment termination and departure.

  • Notify department supervisor and department Administrator of your planned departure.
  • Provide forwarding address/contact information to your department.
  • Notify the OISS as soon as your termination is confirmed. IMPORTANT: H-1B status automatically terminates upon termination of employment. Government regulations require that the OISS notify the US Department of Labor and USCIS of the termination of H-1B employment if the termination date is “prior to” the end date noted on the H-1B approval notice (Form I-797).
  • Keep all original Immigration documents as a record of your visa status during your U.S. stay.
  • Remember to file your tax returns (IRS) for your final period of employment. Email the Payroll Office at payroll.taxforms@yale.edu. Make sure to list your full name, last 4 digits of your SSN, your old New Haven address and the new forwarding address where your future tax forms (e.g. W-2, etc.) can be sent. Even though you may no longer be in the U.S., you are required to fulfill U.S. tax filing requirements for the tax year you were present in the U.S. Check the OISS website for information about filing your tax return.