Information for New Scholars

Research Scholars and Professors

The information on this page provides an overview of the immigration steps you can begin work on today:

1. Accept Your Offer of Employment and Issuing Your Immigration Document

You must accept your Yale offer of employment or appointment before OISS can issue your immigration document.  Review all terms and conditions of your Yale appointment.  Any questions should be directed to your host Yale department.  To start the visa process, your Yale department will submit your appointment information to OISS. At the same time you will receive an email asking you  to submit biographical data and passport information. Which visa you will hold during your time at Yale will be determined by OISS in consultation with your host department.  Once you have received your immigration documentation please review these for biographical and appointment accuracy. Contact your OISS advisor for guidance on correcting any errors.

2. Apply for the Scholar Visa

To schedule a visa appointment, you must first receive your immigration document from OISS. Don't delay in applying for your visa.  A list of U.S. consulates is available on the web. Application instructions for each type of visa can be found on the embassy website. You can view a sample of the visa application (DS-160) here.  

3. Before You Leave Home

As you prepare to depart, you will have many questions about living in New Haven, including the items listed on this page.  You may want to be in touch other students and scholars through Yale's student organizations or in the department or school with which you will affiliated.   

Passport Stamp

4. Arrive in the U.S. 

Upon arrival, you will be inspected by a Customs and Border Protection officer and complete the I-94 data collection. Be sure to have your passport and immigration documents with you.  Do not pack them in your checked luggage.  Before you leave the officer make sure your passport has a new ink entry stamp (sample at right). 

5. Check-in with OISS Upon Arrival 

Newly arrived scholars are asked to check in with OISS at 9 am on Monday, Wednesday or Friday of the week you arrive on campus.  Please bring your passport, immigration document (DS-2019 or I-20) and a copy of your I-94 arrival document.  Accompanying family members are welcome to attend, but it is not required. However the scholar should bring the immigration documents for each family member to the check-in.

6. Orientation for Newly-Arrived Scholars

When you check-in at OISS (see above), you will attend a short information session.  Included in this session, conducted by an OISS adviser, is a review of the rights and responsibilities of your immigration status, as well as an introduction to Yale and New Haven resources.  This is also an opportunity to ask your questions about settling in to this new community.  The check-in and orientation session can take up to one hour to complete.