The following instructions are for individuals who are currently outside the U.S. and will be starting H-1B employment at Yale.
Discuss with the hiring department whether they support sponsoring you in H-1B status.
Yale University must first establish you will be working temporarily at the University in a specialized occupation. OISS will separately work with the hiring department to collect employer related documents. As the beneficiary of Yale visa sponsorship you will NOT have a role in completing the employer related documents.
Basic eligibility requirements for Yale H-1B sponsorship may be found here.
H-1B Request Process
Once ALL the H-1B required materials are submitted by both the hiring unit and the H-1B beneficiary, your OISS adviser will start communicating the petition status via OISS Connect. If your OISS adviser has questions or needs more information, you will hear from them by email. Otherwise, all other case progress status will be updated at the top of the screen within your H-1B record; as the case processing moves forward, it will show the most current information. Your OISS adviser will email you confirming when the application has been sent to USCIS, and they will communicate with you on any case updates as OISS hears back from the US Citizenship and Immigration Services (USCIS).
See the following sections on how to complete your H-1B request file with OISS.
Step 1: Complete your OISS Connect account “Beneficiary” tab
After you receive an email “H-1B instructions for …” from your OISS adviser, complete the “Beneficiary” tab in your OISS Connect account.
- If this is the first time you are using OISS Connect, you will also receive another email “Welcome to Scholar Portal” to give you an access.
- If you have already established an account with your previous visa request at Yale, your username and password is unchanged. You may directly go to OISS Connect and log in with your username and password that have been established.
Step 2: Upload the required documents in the cloud shared folder
In this process, your OISS adviser will also share a cloud folder for you to upload all the required documents listed below.
Make sure all documents are *unsecured* PDFs (files not provided in this format may cause delays in OISS review):
FOR ALL APPLICANTS:
- H-1B Additional Information Form
- Offer letter
- Your C.V.
- Your highest degree certificate, including the degree field (this is required by USCIS).
- If degree field is not on the certificate a copy of your transcripts (or an alternative official document that shows the degree field) is required.
- If not in English, an English translation is also required.
- If the degree is from outside the U.S., it is required to have a credential evaluation completed. The degree evaluation must also contain the degree field. (Contact the company of your choice, or review the information provided here.)
- Copy of the personal data and expiration page in your passport. (If your passport is expiring soon, it should be renewed before arriving in the U.S.)
FURTHER DOCUMENTATION REQUIRED IF YOU:
- Have ever held J-1/J-2 status in the U.S.; copies of ALL your Forms DS-2019 forms, J-1/J-2 visa stamps and a copy of the waiver of the two-year home residence requirement (if applicable).
- Have ever been in H-1B (or L-1) status, copies of ALL previous Forms I-797 Notice of Action issued by the USCIS.
MD PATIENT CARE CLINICIANS ONLY:
If you are applying for H-1B status that includes clinical responsibilities and patient care, you must also provide (We will not be able to file the H-1B petition without this information):
- Copies of your unrestricted CT State physician license, registration or certificate, if required by your specialty
- Copies of your ECFMG certification (if your medical degree is from overseas), or a copy of your U.S. or Canadian medical degree certificate
- Copies of ALL USMLE 1, 2, 3 results (except the U.S. medical degree holders)
- Copies of your Board Certification (if applicable)
Accompanying Dependents Only
- Spouses and unmarried children (under the age of 21) of those approved for H-1B status are considered dependents and are eligible for H-4 status.
- Dependents outside of the U.S. will use the H-1B approval notice with a copy of the marriage or birth certificate (as appropriate; translated into English if in another language) when applying for the H-4 visa stamp at a U.S. Embassy/Consulate abroad. Canadians do not need to obtain a U.S. visa stamp.
- H-4 dependent visa and status is considered the individual's personal application(s) (in other words, it is NOT Yale University's sponsored visa). The H-4 status is attached to the H-1B principal's legal status and eligibility, not the H-1B visa holder’s employer and sponsorship.
- Therefore, OISS staff is not legally authorized to assist in the dependents' H-4 visa application(s); OISS can only provide general information on personal immigration matters and cannot serve as an adviser. In extreme cases, it may be necessary for them or you to seek assistance from an immigration attorney.