Department Help

Ellucian International Scholar Dossier (ISD) is the data-sharing system Yale uses to initiate a new request for visa sponsorship when departments are appointing international visitors to academic positions. The host department and the international scholar will use ISD to submit the appointment data and specific biographical information needed by the Office of International Students and Scholars (OISS) to produce the document required for the U.S. visa application.

Getting Started

Department administrators need to be registered by the OISS and given permission to access ISD. Contact the OISS if you need to register with ISD.

At a minimum, you will need the following data in order to begin a record in ISD:

An electronic copy of the scholar's (and dependents') passport.

The scholar's email address.

The scholar's date of birth.

ISD has two major parts:

I. Yale Department Data

II. Scholar's Personal Data

Before a record can be submitted to OISS, the data in parts I and II must be complete. The Yale Department will always complete the appointment data in Part I.  A department administrator has two options for entering the scholar’s biographical information in Part II:

Option 1: Invite the scholar to fill out his/her own biographical data.

Option 2: Enter the biographical data on behalf of the scholar.

(You can learn more about these options on this page.)

Once the department appointment data and the scholar biographical data have been entered, the department will electronically submit the record to the OISS for review.

Once the OISS approves the ISD record, a Yale sponsored visa document will be issued (or in some cases, the scholar will be advised to use their own current visa) for the scholar to enter the U.S.